Thursday, March 20, 2025

Getting the Right Partner to Clear Your Trade Volume: A Clearing Broker’s Size Does Help

One thing is more certain than death and taxes in the arcane world of correspondent clearing: nothing stays the same.

Profound? Not exactly. Deep down, does it give consolation to the dozens of active trading desks scouring the nation regularly for larger broker dealers that will clear and settle their trades? Nope.

But the statement does underscore trading desks’ preoccupation with selecting the most suitable broker dealer, or correspondent clearing firm, to handle their business.

So how do trading desks pick the perfect partner? Is price-per- transaction a useful guide? Not really, some experts say.

“Ticket charges are usually left as opaque as possible,” said Lawrence Tabb, group director of The Tower Group, a Newton, Mass.-based securities-industry consulting firm. “In some cases, that leaves clearing firms room to charge as much as possible.”

Ticket charges typically include the cost of trade processing, margin-balance financing and frills such as extra customer reports.

“If your firm does not need a clearing firm that has international clearing capabilities, then it might be best for you to settle for a small clearing firm,” Tabb said.

What small clearing firms lack in size, they sometimes compensate for in areas such as personalized customer service and hand-holding. Some larger clearing firms, of course, would argue that they can do just as much. “Look at your needs first,” Tabb recommended.

Reforms

A plethora of regulatory reforms, pending rule changes and heavy-duty technology requirements are some of the biggest hurdles facing broker dealers, or introducing brokers as they are known, choosing a larger broker dealer for record keeping, trade financing, processing and other backoffice functions.

On the technology side alone, the large amount of capital tied up in robust computers that can process and record trades, track margin balances and short positions, and interface with the National Securities Clearing Corp. (NSCC) and the Depository Trust Company in New York, does not justify the cost for many small trading firms.

It is this large capital outlay that has pressured many trading desks in the past 12 months to discontinue their self-clearing operations and to sign deals with larger and better-equipped broker dealers.

“In the past 12 months, more self-clearing firms are signing agreements with clearing firms than the combined total of self-clearing firms that did so in the past five years,” said a senior executive with Correspondent Services Corp., the clearing unit of New York-based PaineWebber.

At the moment, several pressing technological hurdles are facing Nasdaq trading desks. One is the Order Audit Trail System, or OATS, made mandatory by the Securities and Exchange Commission on March 16. OATS is a real-time electronic system for gathering and reporting more than two dozen trade details for the NSCC.

To put that in perspective, OATS requires firms to install a system that can process and refine data faster than the current 90 seconds allowed for turning around the same volume of information. Desks will be required to provide the exact hour, minute and second of execution for each trade.

Aug. 1, 1999 is the deadline for sending electronic order data, while all manual or non-electronic orders must be covered by July 31, 2000. The first deadline is March 1, 1999, when orders received by electronic communications networks (ECNs), or at the trading desks of markets makers, must be reported via OATS.

Some firms, to be sure, will probably hum along smoothly in the new environment taking root. But these firms are most likely already equipped with the software requirements involved for OATS. Many others, however, are now mulling deals with clearing firms similarly equipped, or are eating up the costs with in-house systems.

The regulatory climate is unquestionably changing how clearing firms do business. Nasdaq trading desks say one of the biggest changes is the order handling rules. These rules have had a noticeable impact on how trading desks use electronic brokers, or so-called ECNs.

The rules require trading desks to disseminate an investors’ superior limit-order price-quote information to an ECN, to another market maker, or else have the order executed by the desk. The assumption that this would somehow result in increased business for ECNs is not quite true.

While ECNs overall have likely seen an increase in business, the proliferation of new ECNs has cut into the bottom line of long-established players.

At the same time, the cost of executing trades on ECNs has made them a ripe opportunity for progressive clearing firms. Bear, Stearns & Co., the parent of one of Wall Street’s largest clearing firms, is promoting a consortium-supported ECN, STRIKE, among its base of correspondent brokers.

Bear Stearns’ strongest marketing tool may be its pledge to charge substantially lower commissions on executions.

That, of course, could trigger a price war in the short term, but correspondents will not be complaining. “If it lowers our cost of doing business, that’s great,” said one Bear Stearns correspondent, smugly.

Internet Technology

The explosive growth in the use of the Internet on Wall Street for online trading, data distribution and other communications is another technological hurdle for some broker dealers. Firms that have not kept pace and lack the know-how, or do not find in-house systems cost effective, are turning to their clearing brokers for help.

In other cases, large clearing firms have developed state-of-the-art systems that are simply too elaborate for smaller broker dealers to replicate, never mind to ignore.

Pershing, the large Jersey City-based clearing unit of Donaldson, Lufkin & Jenrette, is touting its TelExchange, for example. TelExchange is an interactive voice-response system that enables correspondents and their clients to access real-time quotes and account information, as well as trade equities and options using a touch-tone telephone

Clearing firms distinguish themselves with their technology services. This is evident in how clearing firms report transactions to their correspondents, provide electronic access to their fixed income and equity products, and in the sticky legal domain of compliance.

Indeed, on the compliance side, a rash of electronic services are available. Philadelphia-based BHC Securities provides customized online reporting; PaineWebber’s Correspondent Services Corp. has a trade-monitor system; Chicago’s EVEREN Clearing Corp. has an online tracking system; and Pershing has ComplianceView, an online correspondent-controlled system for monitoring compliance activity.

Compliance

The correspondent clearing business has every reason to be focused on compliance, of course. With the stock markets booming and the Dow Jones Industry Average and Nasdaq composite index scaling new heights, it is not surprising that some stock fraud has been perpetrated by shady characters.

Although the scale of fraud is not believed to be pervasive, affecting the small-cap market and mostly involving a coterie of sleazy bucket shops, it has been enough to set off regulators’ alarm bells.

Correspondent clearing firms that cleared for these outfits were left with black eyes. Although the extent of how much they knew about the wrongdoing of their rogue clients is not exactly clear, the problems spurred the regulators to action.

Most importantly, this has resulted in rule proposals that could change how clearing firms must account for their clients. One of them is a New York Stock Exchange proposal requiring member firms to immediately send all customer complaints about introducing firms to the firm’s regulators, or “designated examining authorities.”

That could place new responsibilities on clearing firms for the conduct of their introducing brokers. Moreover, clearing firms would be expected to offer their introducing firms electronic tools to enhance compliance.

Another proposal would require the NSCC to take a more active role in detecting securities fraud. Under the proposal, the NSCC would get more information from clearing firms and pass on reports of alleged wrongdoing to regulators.

Some clearing-firm experts are skeptical about the rule proposals. “Basically, all the rules will do is clarify the relationship between the introducing broker and clearing firm,” one expert said. “The rules certainly won’t make clearing firms responsible for the practices of their introducing brokers.”

Best Practices

Meanwhile, the Securities Industry Association, spurred in part by the negative fallout from some well-publicized clearing-firm controversies, has formed a panel to develop best-practice guidelines in clearing arrangements.

The panel’s terms of reference include a wide-ranging review on the relationships between introducing and clearing brokers. SIA Board Vice Chairman Richard Pechter, who is chairman of the Financial Services Group of DLJ, will head the panel.

“Enhancing the public’s trust and confidence in the capital markets is our highest priority,” said SIA Chairman Irving Weiser in a prepared statement. “As part of our efforts, industry volunteers have been developing a series of best practices’ to help guide firms and educate industry employees in ensuring that the investor’s interests come first.”

Weiser said that the latest initiative will focus on securities-clearing arrangements.

Consolidation

Clearing remains a potentially lucrative business for well-capitalized broker dealers. Despite a consolidation trend that in the past few years saw the disappearance of some clearing providers, industry experts say there are still enough competitive survivors willing to do good deals with active trading desks.

Morgan Stanley, Dean Witter, Discover & Co., for example, announced earlier this year that it plans to exit its ten-year-old correspondent clearing business, which has cleared for more than 80 introducing brokers. (Morgan Stanley is also planning to sell its global custody business.)

On a smaller scale, Fiserev Inc.’s BHC subsidiary last summer beefed up its clearing operations when it acquired the clearing business of Stephens Inc. “A little research, time and patience can land a firm a good trading deal,” said one expert. “Don’t be afraid to pit one clearing firm’s deal against another clearing firm’s deal.

A Trader’s Kind of Trader

Paul Pantalena likes to let Wall Street work for him. Pantalena, head trader at Columbus Circle Investors in Stamford, tries to build strong relationships with the broker dealers his desk works with. By trusting certain brokers on the sellside, he feels confident his desk can get the best execution possible.

"My philosophy is that it's a partnership," Pantalena said. "We don't want adversaries. We want the brokers we deal with to be our partners, an extension of Columbus."

Last year, Pantalena's desk worked trades to 140 brokers. But his desk dealt closely with less than 50 of them.

"You have to really work to build strong relationships. Knowing the other side is one of the keys to trading," he said.

Pantalena likes to have his orders traded quickly, helping maximize a portfolio manager's expected return. To have a trade executed quickly, it is important to trust a broker with information, Pantalena said. More than 90 percent of the orders on his desk get executed within the day they are received, he added.

Pantalena claims his desk gets better execution from brokers by being up front with order information.

"You need to be open and direct with a sell-side trader," he added. "A broker will work harder to get you best execution when you're up front and a good partner."

Pantalena has tried to structure his desk with the same open, trusting philosophy that characterizes his dealings with brokers. Pantalena, two senior traders and one junior trader handle executions for the seven Columbus portfolio managers overseeing the firm's seven mutual funds.

Columbus is a subsidiary of the Pacific Investment Management Company, a Newport Beach, Calif.-based institutional money manager with more than $125 billion in assets under management. (Columbus has $10.5 billion in assets under management.)

Pantalena has been at Columbus since 1993, and has headed the desk for the last three years. His goal when taking over the desk was to structure a good environment for his traders.

"You're on the desk almost as much as you're at home, so I want my traders to be comfortable," Pantalena said. "I don't lead with an iron fist. I give my traders key responsibilities and trust that they do a good job."

His traders handle all products, not specializing in specific areas of the industry. Pantalena wants his desk to understand many aspects of the market, and working across product areas helps bolster that understanding.

When he took over the desk three years ago, one of his first initiatives was getting the trading desk involved in meetings with other departments at Columbus. Pantalena's desk now sits at meetings almost every week with portfolio managers and the research department. He said knowing how other departments approach their business allows the trading desk to be more efficient with orders.

"Each ticket has an objective," Pantalena added. "You can't always meet that objective if you don't know what it is."

Pantalena is also implementing a new order-management system that will eliminate much of the clerical work that can bog down the desk. He expects the system which he declined to name to go live in October.

He's been pushing for a paperless trading environment since he joined Columbus because he wants his traders to have more time to learn on the desk.

"The new system will allow us to be more interactive," he said. "We'll be able to stay more informed about the business."

Pantalena models his open, up-front management style on what he learned on the two desks he worked at before joining Columbus.

He started trading in 1985 at GE Investment Corp. in Stamford, working on the desk there for six years.

In 1991, he moved over to Equitable Capital, and began the daily commute into New York from Connecticut's Fairfield County. He stayed at Equitable only a year, leaving when the firm was planning its merger with New York-based Alliance Capital.

"I had great desk heads at GE and Equitable," Pantalena said. "They taught me a lot, and they trusted me and gave me independence. I brought a lot of what they taught me to Columbus."

Pantalena likes being back in Stamford, closer to his home in nearby Easton a quiet Connecticut town just north of Fairfield.

"Stamford is a real booming city, and a lot of big companies have their operations there," he said. "And I like that I can get home from work earlier."

Getting home earlier means having more time with his wife and three young children.

"Going home is a lot of fun, and it should be," Pantalena said. "But I also want to make sure that going to work is a lot of fun too. I want my traders to enjoy coming to work every day."

At Deadline – Richard Holway

One of the brightest stars on the buyside has joined Los Angeles-based Jefferies & Company. Richard Holway, 42, formerly director of trading at Minneapolis-based Investment Advisors, will lead all design, development and marketing efforts for Jefferies' @Harborside system.

"We are delighted to retain Rick Holway to lead this venture," said John Shaw, Jefferies's national sales manager, in a prepared statement. "We are committed to engage the best people in the business."

@Harborside was formed to assist institutional traders in searching for liquidity, while protecting confidentiality.

For his part, Holway said Jefferies' experience in negotiating complex transactions, coupled with the advanced technology of @Harborside, will increase the probability of finding the natural counterparty in institutional trading.

"@Harborside offers a simple solution to the problem of finding liquidity and minimizing market impact. It complements both traditional and innovative ways of doing business," Holway added.

At Deadline – Merger

As the American Stock Exchange plans its merger with the Philadelphia Stock Exchange (PHLX), an AMEX spokesman said the National Association of Securities Dealers will be "very involved" in any integration of the two listed exchanges.

"Now that our membership approved the merger with the NASD," the AMEX spokesman said, "the PHLX and the AMEX would both be subsidiaries of the NASD."

The spokesman added that any plans are speculative, as neither merger has gained full approval.

In March, the NASD and the AMEX announced their intention to merge. On June 25, in a vote of 622 to 206, AMEX membership approved the deal. The merger is still subject to approval by the Securities and Exchange Commission and the Department of Justice.

On June 9, meanwhile, the PHLX announced its intention to join the merger between the NASD and the AMEX.

To prepare for the proposed merger, the AMEX and the PHLX formed a ten-person committee to study how the two exchanges should be integrated. The panel is expected to make recommendations this fall.

At Deadline – Settlement

The proposed distribution of a record-breaking $1.03 billion in the Nasdaq price-fixing lawsuit is scheduled for consideration September 9 by Federal District Court in New York. The proposal will be filed by attorneys representing investors whose May 1994 lawsuit accused 37 Nasdaq market makers of conspiring to artificially widen spreads.

Notifying investors that qualify as members of a court-certified class required a mail campaign to several million former customers of the accused firms.

The market-making firms assisted in the outreach. Additionally, a $1.9 million national advertising campaign helped track down potential class members.

"This is apparently the largest recovery in the history of federal or state anti-trust laws," said co-lead plaintiff attorney Arthur M. Kaplan in a prepared statement. "Now the job is to provide notice about the settlements and the 1,659 class securities [at issue in the case] to investors."

Subject to court approval, attorneys for investors will send a notice to class members proposing a plan for allocation and distribution.

At Deadline – Breakers

The New York Stock Exchange implemented new circuit-breaker trigger levels on July 1 for the third quarter of 1998. Based on the current level of the Dow Jones Industrial Average, the new triggers on a ten percent, or 900-point decline will halt trading for one hour before 2 p.m, and for 30 minutes between 2 p.m. and 2.30 p.m. The circuit breakers will not stop trading on a 900-point decline between 2:30 p.m. and the session close at 4 p.m.

A 1,750-point dip, or 20-percent Dow decline, will halt trading for two hours if the decline occurs before 1 p.m. Trading will stop for one hour with a 20-percent dip between 1 p.m. and 2 p.m. And trading will halt for the remainder of the day if a 20-percent decline occurs between 2 p.m. and 4 p.m.

A 2,650-point decline, or 30 percent Dow drop, will halt trading for the remainder of the day, regardless of when the decline occurs.

The NYSE circuit breakers were triggered for the first and only time on Oct. 27, 1997, in a seven-percent Dow decline.

Traders Eye Reduced Nasdaq Transaction Fees:The NASD’s Section 31(a) Fight Is Praised by Market-M

The lukewarm regard many Nasdaq traders have for the National Association of Securities Dealers is almost legendary. But animosity notwithstanding, some traders this month singled the NASD out for special commendation for fighting a controversial Nasdaq transaction fee.

The NASD's effort itself the direct result of intense lobbying by a coalition led by the Security Traders Association is expected to result in Securities and Exchange Commission rulemaking that reduces 31(a) transaction-fee collections on riskless principal trades.

Among critics of 31(a) fees on Nasdaq, NASD Chairman and Chief Executive Frank Zarb has spoken strongly in favor of relief, while STA Chairman John Tognino has expressed the concerns of his own members.

A Little Jig

Meanwhile, some traders are doing a little jig over what seems like certain relief. "The NASD has listened to the STA and the market-making community," one regional market maker said. "This is a step in the right direction for further relief on 31(a)."

The 31(a) fees, authorized under the Securities Exchange Act of 1934, will raise more than $400 million from Nasdaq this year for the U.S. Treasury and indirectly for the SEC budget under current projections. An estimated $20 million roughly five percent of the total Nasdaq collection would be saved annually by market makers, pending SEC approval of the NASD measure.

Sources said the NASD is working on companion language that would bring further 31(a) relief on fees involving step-outs by market makers.

Officials at the SEC have indicated their support for the NASD's measures.

As previously reported, the NASD board of governors' recent approval of the measure would, in effect, count as one trade instead of two transactions the buying and reselling of a Nasdaq stock by a desk acting as principal when it is not a market maker in that stock.

The transactions are distinct from agency transactions because the market maker acts as a principal but assumes no risk. Market makers argue that riskless principal trades unfairly make them liable two times for the 31(a) fees (charged by the SEC at a rate of 1/300 of one percent for each sale.)

What's Riskless Principal?

At the moment, it is unclear what precisely will constitute riskless principal trades. A former director of the SEC's Division of Market Regulation, retained by the 31(a) coalition, prepared the following analysis:

"A riskless principal transaction, as defined by the NASD, would include only those situations in which a member of the NASD who has received from another member, or from a customer, an order to buy or sell a security, then purchases (in the case of a member or customer order to buy) or sells (in the case of a member or customer order to sell), as principal (that is, for its own account), the same security from or to another member to satisfy the original member's or customer's purchase or sale order."

The analysis argues that the SEC's interest in riskless principal purchases and sales arises because such transactions generally inflate volume reporting by the NASD. This is because such transactions in reality amount to only one and not to two trades.

One likely outcome of the NASD-proposed rule is a reconfiguration of how Nasdaq counts trades on riskless principal transactions. That would likely result in an average dip of ten percent in the official tally for Nasdaq daily volume, according to several experts.

Meanwhile, Sen. Judd Gregg (R-N.H.), chairman of the Senate Appropriations Subcommittee on Commerce, Justice, State and Judiciary with jurisdiction over the SEC budget has backed down from his earlier opposition to reductions in 31(a) fees. Gregg said he now favors a deal between the SEC and representatives of the trading community.

"I think it would be better if he [SEC Chairman Arthur Levitt Jr.] did it and the SEC did it in a regulatory framework rather than legislatively," Gregg told Traders Magazine. "I've pretty much left it to him to work out the numbers and get back to me."

Gregg, a target for 31(a) lobbyists, is standing for reelection in November. Having barely edged into office with 50 percent of the state vote in 1992, he is sounding conciliatory these days on 31(a) issues in the run-up to the November election, Capitol Hill sources said.

Indeed, Gregg said he had a cordial meeting recently with Levitt on 31(a) fees. "I think we are on the same wavelength, so I'm comfortable with Levitt taking the lead on the issue and trying to work it out."

In the House, Rep. Gerald Solomon (R-N.Y.), chairman of the House Rules Committee, introduced legislation that would further reduce 31(a) fees. At press time, Solomon did not return telephone calls seeking comment. Earlier this year, he announced his intention to leave the House at the conclusion of the current term, his tenth.

Separately, the 31(a) coalition has been pulling out the stops at a grassroots level, according to several activists. Members of the coalition have met with congressional leaders in Florida, Minnesota, New Jersey, North Carolina, Ohio and South Carolina to muster support.

Draft Text of Proposed Rule Change

The following is a draft of the proposed changes in National Association of Securities Dealers trade-reporting rules for over-the-counter stocks, including stocks traded on Nasdaq, the OTC Bulletin Board and the pink sheets, as amended by the NASD. The changes would reduce 31(a) transaction fees on riskless principal trades, pending Securities and Exchange Commission approval. Deletions are in brackets, and new language is underlined.

A "riskless principal transaction" in which a member [that is, not a market maker in the security], after having received from a member or customer an order to buy a security, purchases the security as principal from another member or customer to satisfy the order to buy, or, after having received from a member or customer an order to sell, sells the security as principal to another member or customer to satisfy the order to sell, shall be reported as one transaction in the same manner as an agency transaction, excluding the mark-up or mark-down, commission-equivalent or other fee.

ART-

Dropping Stocks? Blame the year-2000 Bug!

In cost-efficiency drives in the last two years, some large Nasdaq market makers dropped thinly-traded stocks, citing shrinking profitability since the introduction of the order handling rules. Most of these stocks are still traded, however, often by smaller regional firms that specialize in the issues.

But could some stocks, the blue-chips included, be temporarily suspended from Nasdaq because of incomplete disclosure in its regulatory filings?

The possibility is not too far-fetched, according to some experts. Blame the Year-2000 bug.

That's because some publicly-traded companies are dragging their heels on Year-2000 compliance, sitting atop computers not equipped to correctly process data in the new millennium.

The upshot is that broker dealers, if not NASD Regulation the regulatory unit of the National Association of Securities Dealers could start dropping or delisting stocks that are not Year-2000 compliant.

A Capitol Hill hearing June 10 on the Year-2000 problem convened by Sen. Robert Bennett (R-Utah), chairman of the financial-services and technology subcommittee, made this much clear: compliance officers and securities analysts will be kept busy grappling with the Year-2000 problem.

Some broker dealers will have to beef up their efforts to police against the peddling of stocks with questionable Year-2000 compliance. "I believe that corporations are still not providing their investors with the information they must have to assess the risks these companies face in 2000," Dr. Edward Yardeni, chief economist at Deutsche Bank Securities in New York and an expert on Year-2000 compliance, told Bennett's panel.

Publicly-traded companies are required to include statements about 2000 in annual and quarterly filings with the Securities and Exchange Commission. Yardeni has closely studied the importance of some of these disclosure filings.

Yardeni testified that he strongly disagreed with the stand taken by most corporate managers that Year-2000 compliance is not of material interest, and therefore does not require full disclosure.

To be sure, Yardeni said, the cost of adjusting for 2000 is not material because the money is coming out of current information-technology budgets. "However, the cost of failing to fix the problem could be very material, so investors must be kept informed, on an ongoing basis, about the potential for failure," he warned.

Market Makers

In a telephone interview with Traders Magazine soon after the hearing, Yardeni went on to say that market makers "are in the same position as investors, and should be asking questions about Year-2000 compliance. There is a widespread lack of information being provided."

Yardeni felt that the SEC needs to be tougher on compliance. "My sense is that the SEC is being remarkably passive," Yardeni added. SEC Commissioner Laura Unger, who attended the hearing, shrugged off that suggestion earlier, simply saying, "Traders know the questions they should be asking."

But the real tough questions could come from securities-industry analysts whose jobs are to review company financials. "Market makers don't call companies on earnings reports. It's something a securities analyst would do," one trader fumed in a telephone interview.

According to Yardeni's written testimony in a Worldcom Inc. annual report, the Nasdaq-listed company informed investors that at the moment, "the company believes that the cost of addressing Year-2000 issues is not material to its future operating results or financial position.

"In the event that any of the company's significant suppliers do not successfully and timely achieve Year-2000 compliance, the company's business or operations could be adversely affected."

Worldcom's quarterly Year-2000 statement was identical in scope to its annual report, Yardeni wrote.

"Did management learn anything that should have been disclosed to investors? Worldcom did not mention that it hopes to acquire MCI Communications, which also reports that Year 2000 isn't material, though the company did say it would spend $400 million in 1998 and 1999. MCI also noted that it expects to be compliant on or before Dec. 31, 1999.

Nasdaq names Campbell Exchange COO

J Patrick Campbell, a retired U.S. Air Force Command Pilot, who joined Nasdaq as executive vice president of market services in 1997, is again flying high. He has been named chief operating officer at Nasdaq.

In the newly-created post, Campbell will report to Frank Zarb, chairman and chief executive of the National Association of Securities Dealers, and to Nasdaq President Alfred R. Berkeley III.

"The extraordinary breadth of his expertise in the securities industry ensures that our members, issuers and the investing public will be well served by Nasdaq into the next century," Zarb said in a prepared statement.

Before joining Nasdaq, Campbell was a senior executive vice president and board member of The Ohio Company in Columbus, Ohio. Campbell started his Wall Street career at The Ohio Company in 1971, where he was responsible for equity trading, research, portfolio management, taxable fixed-income trading and the firm's trust business.

Campbell was awarded the Bronze Star and three air medals during his service with the U.S. Air Force.

Separately, Zarb announced the expansion of the Office of the Chairman. It will now include NASD Chief Information Officer Gregor Bailar, NASD Executive Vice President for Strategic Development John Hilley, NASD Deputy Chief Operating Officer Salvatore Sodano, NASD Regulation COO Elisse Walter and Campbell.

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